NAFASI ZA KAZI IKULU - Ethics Secretariat

 

The Ethics Secretariat is an Independent Department under the President’s Office entrusted

with powers to administer ethical conduct of Public Leaders. The mandate of the Ethics
Secretariat stipulated under Article 132 of the Constitution of the United Republic of Tanzania
of 1977, (Cap 2) is to implement the Public Leadership Code of Ethics Act ( PLCEA), No. 13
of 1995 (Cap 398). The Secretariat’s vision is to be centre of excellence in promoting and
monitoring of Public Leadership ethics. However, Secretariat‘s mission is to promote and
monitor ethical standards of Public Leaders through education, investigation, assets
declaration and verification in order to enhance good governance for national development.
6.1 Institutional Framework

The Ethics Secretariat is headed by the Ethics Commissioner and is operating through its
headquarters in Dar es Salaam and in Seven Zonal Offices as listed below:-

(i) Southern Highlands Zone, which includes Mbeya, Iringa, Njombe, Rukwa, Katavi and
Songwe, regions;
(ii) Southern Zone, which includes Mtwara, Lindi and Ruvuma regions;
(iii) Central Zone, which caters for Dodoma and Singida regions;
(iv) Northern Zone, which includes Arusha, Kilimanjaro and Manyara regions;
(v) Western Zone, which includes Tabora, Kigoma and Shinyanga and Simiyu regions;
(vi) Lake Zone, which includes Mwanza, Geita, Mara and Kagera regions; and
(vii) Eastern Zone, which includes Pwani, Morogoro and Tanga.

6.1.1 HUMAN RESOURCES OFFICER II- 1 POST

6.1.2 DUTIES AND RESPONSIBILITIES
i. Keep employees records;
ii. Interpret and coordinate implementation of scheme of services;
iii. Search, analyze and estimate the number of employees who are to be trained;
iv. Prepare training program for both long and short term training;
v. Estimate and plan training facilities in collaboration with specific training institutions;
vi. Collect, analyze and arrange all data, statistics and records relating to human
resources planning; and
vii. Perform any other related duties as assigned by his/her Superior.
6.1.3 QUALIFICATION AND EXPERIENCE
 Bachelor Degree either in Human Resources Management; Sociology; Public
Administration or Manpower Planning.
 A computer literate;
 National Service Training will be an added advantage.
6.1.4 REMUNERATION
Salary Scale TGS D

6.1.5 ACCOUNTANT II -1 POST

6.1.6 DUTIES AND RESPONSIBILITIES
i. Prepare revenue and expenditure reports;
ii. Prepare revenue report;
iii. Collect government revenue and bank them promptly;
iv. Undertakes bank reconciliation;
v. Examine/pre audit payment vouchers; and
vi. Any other related duties as assigned by his Superior.
6.1.7 QUALIFICATION AND EXPERIENCE
i. Bachelor Degree in Accounting;
ii. Must be computer literate;
iii. CPA (T) will be an added advantage;
iv. National Service Training will be an added advantage.
6.1.8 REMUNERATION
Salary Scale TGS D

6.1.9 ECONOMIST II-1 POST

6.1.10 DUTIES AND RESPONSIBILITIES
i. Coordinate formulation of and preparation of Ethics Secretariat’s annual plan and
medium term strategic plan;
ii. Liaising with Parliamentary Committees, Ministry of Finance, President’s Office Public
Service Management on strategic and budgeting matters;
iii. Compile Ethics Secretariat’s programs and actions plan;
iv. Develop strategies for resources mobilization;
v. Prepare periodic (weekly, monthly, quarterly, mid-year, and annual) performance
reports for the Ethics Secretariat;
vi. Undertake research and impact studies of plans, projects, programmes undertaken by
Ethics Secretariat;
vii. Coordinate mid-year and annual performance review of the Ethics Secretariat; and
viii. Perform any other related duties assigned by his/her superior.
6.1.11 QUALIFICATION AND EXPERIENCE
 Bachelor Degree in Economics;
 A computer literate;
 National Service Training will be an added advantage.
6.1.12 REMUNERATION
Salary Scale TGS D

6.1.13 INVESTIGATION OFFICER II -1 POST

6.1.14 DUTIES AND RESPONSIBILITIES
i. Receive and analyze complaints on alleged breach of the Code of Ethics by the Public
Leaders;
ii. Prepare, issue and receive Declaration Forms to Public Leaders listed under the
Public Leadership Code of Ethics Act (PLCE);
iii. Enter in the Register the particulars of Assets and Liabilities declared by Public
Leaders;
iv. Conduct physical verification of assets and liabilities declared by public leaders;
v. Conduct preliminary investigation on alleged breaches of the Code of Ethics by Public
Leaders;
vi. Perform any other related duties assigned by his/her superior.
6.1.15 QUALIFICATION AND EXPERIENCE
 Bachelor Degree either in Public Administration Sociology, Social Work, Human
Resources Management or International Relations from a recognized institution;
 A computer literate;
 National Service Training will be an added advantage.
6.1.16 REMUNERATION
Salary Scale TGS D

6.1.17 SUPPLIES OFFICER II-1 POST

6.1.18 DUTIES AND RESPONSIBILITIES
i. Prepare schedule of requirements;
ii. Prepare procedure for receiving goods;
iii. Collect and keep records regarding received, stored and distributed goods;
iv. Supervise physical distribution of goods;
v. Design location index;
vi. Prepare various goods report;
vii. Conduct stock taking exercise;
viii. Prepare receiving goods ledger;
ix. Distribute goods to user department and other users; and
x. Perform any other related duties assigned by his/her Superior.
6.1.19 QUALIFICATION AND EXPERIENCE
 Bachelor Degree in Procurement/Supplies Management from a recognized institution,
who is registered by Procurement and Supplies Professionals and Technicians Board
(PSPTB) as Graduate Procurement and Supplies Professional;
 A computer literate;
 National Service Training will be an added advantage.
6.1.20 REMUNERATION
Salary Scale TGS D

6.1.21 RECORDS MANAGEMENT OFFICER II- 1 POST

6.1.22 DUTIES AND RESPONSIBILITIES
i. Control records systems and supervise records use at the Secretariat;
ii. identify and search for records at Secretariat’s registry;
iii. Control records system generated from computer and supervise its use; and
iv. Perform any other related duties assigned by his/her Superior.
6.1.23 QUALIFICATION AND EXPERIENCE
 Bachelor Degree in Records Management and Archives from a recognized institution;
 A computer literate;
 National Service Training will be an added advantage.
6.1.24 REMUNERATION
Salary Scale TGS D

6.1.25 RECORDS MANAGEMENT ASSISTANT II- 1 POST

6.1.26 DUTIES AND RESPONSIBILITIES
i. Prepare file register;
ii. Receive letters from customers and records them in relevant register;
iii. Stamp all incoming mails;
iv. Open mail collected from the Post office;
v. Keep in safe custody files and documents;
vi. Maintain a record of file movement;
vii. Take daily note of files in various offices to up-date the file movement; and trace
missing files.
6.1.27 QUALIFICATION AND EXPERIENCE
 Holder of National Form Six (VI) with Certificate in Records Management or Diploma
in Records Management from a recognized institution;
 Computer knowledge will be an added advantage;
6.1.28 REMUNERATION
Salary Scale TGS B

6.1.29 PERSONAL SECRETARY III- 1 POST
6.1.30 DUTIES AND RESPONSIBILITIES
i. Type normal letters, reports and documents;
ii. Receive, interview and assist visitors as per their needs;
iii. Maintain/keep Diary regarding events, appointments, visitors, meetings date, official
trips and other arranged schedules;
iv. Assist in searching and allocating files and documents needed for official use;
v. Disseminate information from his/her superior to other staff;
vi. Receive files and disseminate to officers concerned, collect back and return to the
Registry; and
vii. Perform any other related duties assigned by his/her Superior.
6.1.31 QUALIFICATION AND EXPERIENCE
 Holder of National Form Four (IV) with Certificate in Secretarial studies from a
recognized institution. Successfully pass Shorthand 80 words per minute, in English
and Swahili computer literature in programs like Windows, Microsoft Office, Internet,
E-mail and Publisher;
 Diploma in secretarial Studies will be an added advantage.
6.1.32 REMUNERATION
Salary Scale TGS B

GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania of not more than 45 years of
age;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having
reliable contacts; postal address/post code, e-mail and telephone
numbers;
iii. Applicants should apply on the strength of the information given in this
advertisement;
iv. Applicants must attach their certified copies of the following certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
 Form IV and Form VI National Examination Certificates;
 Birth certificate
v. Attaching copies of the following certificates is strictly not accepted
 Form IV and form VI results slips
 Testimonials and all Partial transcripts
vi. Applicants employed in the Public Service should route their
application letters through their respective employers;
vii. Applicants who have/were retired from the Public Service for whatever
reason should not apply;
viii. Applicants should indicate three reputable referees with their reliable
contacts;
ix. Certificates from foreign examination bodies for Ordinary or Advanced
level education should be verified by The National Examination Council
of Tanzania (NECTA) and National Council for Technical Education  (NACTE);
x. Certificates from foreign Universities should be verified by The Tanzania
Commission for Universities (TCU);
xi. Applicants with special needs/case (disability) are supposed/advised to
indicate;
xii. A signed application letters should be written either in Swahili or English
and Addressed to Secretary, Presidents Office, Public Service Recruitment
Secretariat, 27 Bibi Titi Mohammed Road, P.O.Box 63100, Maktaba
Complex, 11102 Dar Es Salaam.
xiii. Deadline for application is 30th August, 2017 and;
xiv. Only short listed candidates will be informed on a date for interview.
xv. Presentation of forged certificates and other information will necessitate to
legal action;
NOTE: All applications must be sent through Recruitment Portal by
using the following address; http://portal.ajira.go.tz/ and not otherwise
(This address can also be found at PSRS Website, Click
‘Recruitment Portal’)